Terms of Use

Thank you for visiting our website at http://holtsmithsonfoundation.org/. Your privacy is important to Holt/Smithson Foundation and this notice explains our practices regarding the collection, use and disclosure of personal data when you use our website and the choices you can make about the collection and use of that personal data by Holt/Smithson Foundation.

We use your data to make the website available to you and to improve our website. By using the website, you agree to the collection and use of information in accordance with this notice. Unless otherwise defined in this notice, the terms used in this notice have the same meanings as in our Terms of Use available on our website.

Information Collection

At times we may we ask that you provide us with certain personally identifiable information that may be used to contact or identify you (“personal data”) to fulfill your requests for information, address your questions about our activities, enable you to participate in our site activities and offerings, and to provide you with opportunities to learn about our services in which we think you might be interested. The types of personal data that may be collected at our site may include, but is not limited to, name, address, e-mail address, telephone number, and information about your location, interests and usage of our website.

In order to maximize our website’s search engine potential, we use Google Analytics, a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page.

We also may collect information on how the website is accessed and used (“usage data”) when you visit our website, such as your computer’s Internet Protocol address, the type of browser you are using, browser version, the pages visited, the time AND date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking and Cookies Data

To enhance your experience with our website, we may use “cookies.” Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information. We use cookies to understand website usage and to improve the content and offerings on our website. For example, we may use cookies to personalize your experience at our website.

You can adjust your browser to reject cookies from us or from any other website or to indicate when a cookie is being sent.

"Do Not Track" Signals under the California Online Protection Act (CalOPPA)

We do not respond to Do Not Track ("DNT") requests. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

Use of Collected Information

We may use your personal data to provide the information or content you have requested (e.g., process, fulfill and follow up on questions regarding our programs or answer your e-mails), to contact you about features or services in which we believe you may be interested, to contact you with newsletters, marketing or promotional materials that may be of interest to you, to send and process surveys, or for other purposes disclosed at the time of collection. We also may use your personal data to contact you regarding your use of our website or changes to our Privacy Notice, Terms of Use, or other policies or terms that affect you and your use of our website.

You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send you or by contacting us at info@holtsmithsonfoundation.org.

In addition, we may use information collected about our users to improve the content and navigation of our website, to monitor the usage of our website, to detect and prevent technical issues, or for other internal purposes.

Legal Basis for Processing Personal Data under the General Data Protection Regulation (GDPR)

If you are in the European Economic Area (EEA), Holt/Smithson Foundation’s legal basis for collecting and using the personal information described in this Privacy Notice depends on the personal data we collect and the specific context in which we collect it. We may collect your personal data because we need to perform a contract with you, you have given us permission to do so, the collecting is in our legitimate interests and it is not overridden by your rights, for payment processing purposes, or to comply with the law.

Retention of Data

Holt/Smithson Foundation will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Notice. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

We will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our website, or we are legally obligated to retain this data for longer periods.

Transfer of Data

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the data, including personal data, to United States and process it there.

Your consent to this Privacy Notice followed by your submission of such information represents your agreement to that transfer.

Disclosure of Data

Holt/Smithson Foundation may disclose your personal data in the good faith belief that such action is necessary to comply with a legal obligation, to protect and defend the rights or property of Holt/Smithson Foundation, to prevent or investigate possible wrongdoing in connection with the website, to protect the personal safety of users of the website or the public, and to protect against legal liability.

We may disclose anonymous, aggregated user statistics to third parties for a variety of purposes. For example, we may disclose how many individuals visited certain areas of our website, or demographic information about our users.

In addition, we may disclose personally identifiable information collected about you at this site in the following instances:

Data Security

No method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its security.

Your Data Protection Rights under the General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Holt/Smithson Foundation aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your personal data. If you wish to be informed about what personal data we hold about you and if you want it to be removed from our systems, please contact us at info@holtsmithsonfoundation.org

In certain circumstances, you have the following data protection rights:

The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your personal data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.

The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.

The right to object. You have the right to object to our processing of your personal data.

The right of restriction. You have the right to request that we restrict the processing of your personal information.

The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.

The right to withdraw consent. You also have the right to withdraw your consent at any time where Holt/Smithson Foundation relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your personal data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Service Providers

We may employ third party companies and individuals to facilitate our website, perform website-related services or assist us in analyzing how our website is used.

Links to Other Sites

Some of our web pages may contain links to other sites not operated by us whose information practices may be different than ours. Website users should consult the other sites’ privacy notices as we have no control over information that is submitted to, or collected by, these third parties.

Children's Privacy

Our website does not address anyone under the age of 18 ("Children").

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If you inform us that we have collected personal data from children without verification of parental consent, we will take steps to remove that information from our servers.

Reviewing and Correcting Your Information

To access the personally identifiable information that this site has collected about you online, or to correct factual errors in such information, please contact us at info@holtsmithsonfoundation.org or through the information provided in the Foundation section on our website.

To protect your privacy and security, we will take reasonable steps to help verify your identity before granting access or making corrections.

Changes to Privacy Notice

We may, from time to time, update this privacy notice. We encourage you to check back periodically.


If you have any questions, comments, or concerns regarding our privacy policy, please contact us at:info@holtsmithsonfoundation.org

Effective Date: This notice was updated on December 31, 2020

© 2021 Holt/Smithson Foundation. All Rights Reserved.