Nancy Holt (1938-2014) and Robert Smithson (1938-73) transformed the world of art and ideas. Holt/Smithson Foundation develops their distinctive creative legacies. We are expanding our small team and seek an Administrator to join us in ensuring that our mission is fulfilled.

We are ambitious and committed to fulfilling our mission with rigor and inspiring new thinking through our programs. In this varied role, you will work across all aspects of operations, providing assistance to the Executive Director, Head of Operations & Finance, Program Manager & Assistant Curator, and Collection Manger & Registrar.

Strong on organization and communication skills and possessing thorough computer competence, you delight in ensuring smooth organization operations. You join the team as we expand our national and international programs and partnerships. Based at our offices in Santa Fe, in joining us you will receive a thorough grounding in the growing sector of artist-endowed foundations, working closely with our experienced senior team.

Holt/Smithson Foundation Administrator Job Description

The post of Administrator is based in the registered offices of Holt/Smithson Foundation in Santa Fe, New Mexico. The post-holder works closely with the Executive Director and Head of Operations & Finance to develop and implement the purpose of the Foundation, ensuring that the legacies of Nancy Holt and Robert Smithson are both central to narratives of expanded art history and to active thinking. The Administrator works across all aspects of the Holt/Smithson Foundation operations, providing assistance to the Executive Director, Head of Operations & Finance, Program Manager & Assistant Curator, and Collection Manager & Registrar.

Essential skills

− Excellent written and spoken communication, and numeracy;

− Meticulous attention to detail;

− Ability to work both as a part of a Team and independently;

− Strong organization skills;

− Accurate time-keeping and ability to manage calendars of senior Team;

− Thorough computer competence;

− Awareness of confidentiality and discretion;

− Interest in art.

Objectives

− Support the Foundation Team to encourage and stimulate the understanding of the creative legacies of Nancy Holt and Robert Smithson;

− Working with the Foundation Team, uphold the values of Nancy Holt and Robert Smithson;

− Support Foundation Team in administrative activities;

− Internally, ensure all records are accurate, organized and regularly updated as well implementing smooth administrative processes;

− Externally, ensure the Foundation responds to general queries in a timely manner by liaising with the appropriate team member.

Programs Assistance:

− Working with Collection Manager & Registrar, ensure archival resources and artwork held by Holt/Smithson Foundation are stored and indexed on a database in an appropriate manner for the purposes of research, exhibition and publication;

− Input data and check accuracy across databases;

− Assist with the management of the Research Fellowship program;

− Assist with administration relating to the Artist Commissions;

− Serve as primary contact for visiting researchers, communicating visitation rules and parameters, monitoring, and hosting researchers;

− Manage Oral History records including standard questions, transcriptions, and schedules.

Human Resources:

− Working with the Head of Operations & Finance, research compensation and benefit packages as part of the annual renewal and budgeting process;

− Working with Executive Director and Head of Operations & Finance, help to maintain a positive, constructive relationship with Foundation employees;

− Review benefits with employees, ensure employee enrollment in applicable benefit programs, and administer benefit programs;

− Maintain employee records;

− Maintain employee handbook;

− Ensure compliance with applicable Federal and State Labor Laws.

Other:

− Keep abreast of international developments in the study of Nancy Holt and Robert Smithson;

− Attend events on behalf of the Foundation;

− Any other appropriate duties, which may be assigned.

Terms of Employment

Hours, Benefits and Line Management

− The Administrator serves at the pleasure of the Executive Director as an at-will employee who can be terminated at any time with or without cause;

− The Administrator is line managed by the Head of Operations & Finance;

− The Administrator works thirty-two hours per week, with these hours reviewed annually;

− Starting compensation range is $21 - $25 per hour $34,944 - $41,600, subject to any applicable tax withholding;

− Performance reviews will take place annually;

− Each year the Foundation will provide training that is directly relevant to the responsibilities of the position;

− Benefits include 128 hours of paid leave annually and eight paid holidays;

− The Foundation offers a Simplified Employee Pension plan, health insurance, and a Health Reimbursement Arrangement.

− The compensation, duties and responsibilities of this position do not meet the requirements of Section 13(a)(1) of the Fair Labor Standards Act and therefore qualifies as a “non-exempt” position.

Please send a current resume and cover letter to contact@holtsmithsonfoundation.org. No phone calls please.

We welcome applications from all communities.

Deadline for applications: Sunday February 19, 2023, MST